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3d1db047-f32a-44df-9645-4f48c4a55bcd | Information on Academic Administration
Email: smeug@cuhk.edu.cn
CONTENT
1. Overview of Curriculum ...................................................................................................... - 1 -
2. Major Declaration ................................................................................................................ - 5 -
3. Change of Major .................................................................................................................. - 5 -
4. Course Load๏ผMaximum and Minimum Units๏ผ ............................................................... - 6 -
5. Assessment and Grade Point Average (GPA) ....................................................................... - 7 -
6. Dean's List & Academic Performance Scholarship .............................................................. - 8 -
7.
International Programmes and Credit Transfer .................................................................... - 9 -
8. Leave of Absence ............................................................................................................... - 10 -
9. Suspension of Studies ........................................................................................................ - 13 -
10. Resumption of Study .......................................................................................................... - 14 -
11. Application for Withdrawal of Study ................................................................................. - 15 -
12. Period of Study ................................................................................................................... - 16 -
13. Study Progress Self-check.................................................................................................. - 17 -
14. Academic Probation and Discontinuation of Studies ......................................................... - 18 -
15. Academic Honesty ............................................................................................................. - 19 -
16. Regulations and Rules ........................................................................................................ - 20 -
1. Overview of Curriculum
Undergraduate students should complete a minimum of 120 units for graduation. Graduation
requirements vary, subject to the curriculum requirements of each programme/stream. All SME
undergraduate curriculum consists of the following structure:
๏ University Core (Chinese, English, IT, P.E, General Education)
Required School Package
๏ Major Requirements Required Courses
Major Elective Courses
๏ Free Elective Courses
Component
Course Code
CHI1000/
CHI1000i/CLC
ENG1001
ENG1002
ENG2001
Language
(15 units)
Subject
Chinese
English Bridge Programme (EBP)
English for Academic Purposes I
English for Academic Purposes II
ENG2002B
English for Business Communication
IT
University
(1 unit)
ITE1000
Core
PE and Health
PED1001
IT
PE
(2 units)
PED1002
Fitness and Health
GE
(18 units)
GFH1000
Foundation: In Dialogue with Humanity
GFN1000
Foundation: In Dialogue with Nature
GEA
GEB
GEC
GED
Area A: Chinese Cultural Heritage
Area B: Nature, Science, and Technology
Area C: Society and Culture
Area D: Self and Humanity
Major Requirements (Required School Package, Required Courses, Major Elective)
Free Elective
Total
Units Total
3
3
3
3
3
1
1
1
3
3
3
3
3
3
36
60-70
14-24
120
All undergraduate students (applicable to all students with Chinese nationality) enrolled in The
Chinese University of Hong Kong, Shenzhen in 2021-22 and thereafter are required to
complete all Civic Education (CE) courses. The CE curriculum is composed of "Ethics and the
Rule of Law", "Modern Chinese History", "Introduction to Marxism", "Thoughts of Modern
China", "Introduction to Xi Jinping Thought on Socialism with Chinese Characteristics for A
New Era", โSociety and Public Policy in Contemporary Chinaโ.
Course Title
CEC1000 Ethics and the Rule of Law
CEC2000 Introduction to Marxism
CEC2010 Modern Chinese History (equivalent to GEA2000)
Units
3
3
3
- 1 -
SME/AA/Aug. 2024
CEC3000 Thoughts of Modern China
CEC4000 Introduction to Xi Jinping Thought on Socialism with
Chinese Characteristics for A New Era
CEC1020 Group Projects on "Thoughts of Modern
China"
CEC1010 Society and Public Policy in Contemporary China
3
3
1
1
Students are always advised to comprehend the up-to-date study scheme in detail. Please check
at: https://registry.cuhk.edu.cn/en/page/268.
1.1 Programmes Offered by SME
Economics
๏ Applied/Business Economics
๏
๏ Global Business Economics (not applicable to students admitted in 2023-24 and
Economic Science
thereafter)
Finance
Financial Engineering (offered jointly with SSE and SDS)
๏ Quantitative Finance
๏
FinTech
Global Business Studies
๏ Global Business Management
๏ Global Supply Chain and Logistics Management (tripartite programme)
Marketing and Communication (streams applicable to students admitted in 2024-25 and
thereafter)
๏ Managerial Marketing
๏ AI Marketing
Professional Accountancy
๏ Accounting and Financial Reporting
๏ Accounting Data and Analytics
1.2 Minor Programme
Declaration Reception Time: Available once per regular term via SIS, usually after add/drop
period (details subject to the Registry's notice).
SME Minor Declaration Requirements:
Students should submit the Minor declaration through SIS within the specified time when
fulfilled/registered all course requirements for the intended minor programme.
Normally, application from students who have NOT fulfilled/registered all course requirements
for the intended minor programme is less likely to be approved.
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SME/AA/Aug. 2024
For study requirements of SME Minor Programme in Economics& Finance& Marketing
โข Minor Required courses could be double-counted with your Major courses.
โข For Minor Electives, Minor Electives could NOT be double-counted with the Major
Required. It is suggested to take Minor Elective courses by using Free Elective credits.
At most one Minor Elective course is allowed to double count with your Major
Electives.
For study requirements of SME Minor Programme in Accounting
โข Minor Required courses could be double-counted with your Major courses.
โข For Minor Electives, Minor Electives could NOT be double-counted with the Major
courses. Students are required to take Minor Elective courses by using Free Elective
credits.
For study requirements of SME Minor Programme in Entrepreneurship
โข Please pay attention to study scheme updates on Regostryโs website
(For details, please refer to SME Minor Study Scheme)
Effective Time of Minor Declaration Information: Upon graduation, students who have declared
the minor(s) and granted the approval shall have both major(s) and minor(s) shown on his/her
transcript.
More Information:
Study Scheme of Minor Programmes: https://registry.cuhk.edu.cn/en/page/22
Policy on the minor(s): https://registry.cuhk.edu.cn/en/page/199
Unit exemption: According to General Regulations Governing Undergraduate Studies Clause 4.4, a
student who has been granted credit transfer from other universities shall complete at least two-
thirds
(University Regulations
https://registry.cuhk.edu.cn/en/page/18)
at CUHK(SZ).
the Minor
requirements
of
1.3 Student Information System (SIS) & Student Affairs Management System (SAMS)
Student Information System serves as an e-platform on which students can log on and use
various system functions such as course enrolment, viewing course timetable/ course outline,
browsing course catalog, viewing grades and unofficial transcript, submitting online course add
applications, examination-related applications, and other student applications, etc.
Student Affairs Management System serves as an e-platform on which students can log on and
use various system functions such as viewing student basic information and corresponding
academic advisor, processing the clearance procedures for suspension/withdrawal/graduation,
submitting absence applications, etc.
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SME/AA/Aug. 2024
1.4 Course Selection and Add/Drop
Registry Office will send out a notice on course registration to students before the new semester,
including the time schedule for course registration, course offering details, and other
important information. All course registration will be conducted under the Student Information
System (SIS) by logging in with the student ID and password.
a) Pre-registration
All students (except for students who are in suspension) are required to participate in Pre-
registration. Students who do not take part in the Pre-registration will only be allowed to
register for courses 10 minutes late after the Formal Course Registration process has started.
b) Formal Course Registration
All students must take part in the Formal Course Registration and shall pay close attention
to the details in course registration emails sent by Registry Office.
c) Add/Drop & Waiting List & Online Course Add Applications
Add/Drop period usually lasts from the first week to the second week upon the term starts for
regular terms. Except for extenuating circumstances that are out of students' control, no add or
drop request will be accommodated after the add/drop period. Students who meet the
enrollment rules may adjust their course enrollment via SIS by themselves within this period.
Students meeting the enrollment rules but unable to enroll due to full capacity can apply to be
placed on the waiting list (if courses offer the waiting list) within the prescribed operation
period. After the waiting list function is closed, students shall approach the course add
applications if they still have not enrolled the course.
Students wishing to take some course(s) but leading to the violation of the course enrollment
rules should approach the course offering School(s) for approval by submitting the course add
applications via SIS within the prescribed period. Supporting documents such as a transcript
will be required. The course enrollment process is on a first-come-first-served basis and in real-
time mode, subject to fulfillment of course enrollment rules, registration priority set by the
school, the sequence of submission of applications, teaching capacity, and availability of quota.
Being on the waiting list is not the primary consideration for approval.
*Students shall refer to the specific timeline and important notes for Pre-registration, Formal
Course Registration, Add/Drop, Waiting List operation, and Online Course Add Applications
in all course registration emails sent by Registry Office.
1.5 Course Retake
According to Regulations 5.7, "A Student shall not repeat any course which s/he has taken and
passed except as required by regulations which prescribe otherwise." All passed courses can
NOT be retaken. Any course students have passed and repeated will be shown on the transcript.
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SME/AA/Aug. 2024
If you retake a course, the grade in the second/multiple attempts will NOT cover/replace the
original score. All courses are taken, including multiple attempts, will be counted in GPA
calculation.
If the course you fail belongs to the school package, major required, or university core course
(Chinese, English, I.T, P.E, GFN, GFH, GE), you need to retake and obtain the units for
graduation. If you fail any course that belongs to a major elective/free elective, you can take
other substitute courses from the elective list for replacement.
2. Major Declaration
a) Students will declare their major at the end of the first year of study by submitting an online
application in SIS (usually in May).
b) The school will arrange information sessions on the major declaration to introduce each
programme/stream in detail before the major declaration period.
c) Course enrollment has no influence on a student's major declaration as long as students
can meet the graduation requirements of the selected major programme by the time of
graduation.
d) There is no quota and specific GPA requirement for declaring a major, except Global
Supply Chain and Logistics Management stream, which do not accept a transfer in or out
or to change major.
e) Global Supply Chain and Logistics Management (GSCLM) is a tripartite programme of
Copenhagen Business School, The University of British Columbia, and The Chinese
University of Hong Kong, Shenzhen, which is open to SME students ONLY. The quota of
this stream for each cohort is 15.
Interviews will be arranged for potential candidates with a good academic record of a
minimum cumulative GPA of 3.0. Successful applications will be ranked from top to
bottom according to the results of students' cumulative GPA (80%) and interview scores
(20%).
f)
g) Financial Engineering is a programme offered jointly with SSE and SDS. Whether or not
other students are allowed to transfer to this programme is subject to the final decision of
the concerned programme.
3. Change of Major
3.1 Change of Major inside SME
There is no quota and GPA requirement for change of major inside SME, except Global Supply
Chain and Logistics Management stream and Global Business Economics stream, which do not
accept a transfer in or out or to change major.
The application for a change of Major inside SME is available once an academic year (usually
in June) by submitting an online application in SIS. The school will send out a notice about the
application time and procedure in due course. If students fail to submit the application for a
change of major within the prescribed period, they can take the courses for a new major first
- 5 -
SME/AA/Aug. 2024
and then apply for official transfer in the next academic year. Considering the different course
load and course requirements between majors, it is not suggested to change major in junior or
even senior year. Students should understand that there is a chance for them to defer graduation
due to the change of major.
3.2 School Transfer (Change of Major outside School)
Application for school transfer is opened after the official grade release for Term 2 of the
academic year (usually in August). Registry Office will send out a notice to students regarding
the application period and procedure. Students MUST submit the online application form in
SIS together with their supporting document, e.g., an unofficial English transcript and an
English personal statement, for the schools' reference. Students who apply for a change of major
outside school can only apply so after they have successfully declared a major in his/her school.
The student should have satisfied at least one of the following minimum conditions for change
of major; otherwise, applications for change of major (outside school) will not be accepted:
a)
b)
c)
the student has taken the course(s) of at least 6 units with an average grade of not less than
B- that would count towards the major requirements of the programme; or
the admission score of the student must be better than the student at the lowest decile who
had been successfully admitted to the programme concerned in the same Province in the
same year that s/he was first admitted to the University; or
the student has attained a cumulative GPA of 3.0 or above in the current academic year.
Apart from the minimum conditions listed above, students who plan to transfer to SME also
need to conduct an English interview for school transfer. Students who plan to transfer to other
schools should observe other requirements, e.g., interview, test, etc., if any, as requested by the
concerned Schools. The expected graduation term would be extended as appropriate if the NEW
Major was not offered in the admitted year of the student. Students should understand that there
is a chance for them to defer their graduation due to school transfer.
Application form available at: https://registry.cuhk.edu.cn/en/page/25
4. Course Load๏ผMaximum and Minimum Units๏ผ
9 - 18 units
First/second term:
Summer Session:
Whole Academic Year: Maximum 39 units (first term + second term + summer)
(The units of courses taken/credit transfer from the external summer programme will not be
counted towards the maximum 39 units for the whole academic year)
Maximum 6 units
First probation:
(term GPA below 1.5)
Second/Extended probation: Maximum 9 units
Maximum 12 units
- 6 -
SME/AA/Aug. 2024
(term GPA below 1.5 in a second consecutive time)
4.1 Exceeding and Reducing Course Load
Course Load Online Application Method:
The online application for the Exceeding or Reducing course load in SIS was available from
June 1st, 2022. Students who apply for exceeding or reducing course load should log in to SIS
and submit an online application via Self Service>Personal Center>My Application>Course
Load Change. No hard copy or email applications will be accepted thereafter.
Please find the operation manual via logging in Blackboard > SMEUG > Content >The
Guideline for Online Exceeding&Reducing Course Load Application.
Students who wish to take overloaded courses should submit the application for Exceeding
Course Load together with an unofficial English transcript in the SIS system for approval. As
to filling out the application form, students should clearly indicate the course codes which they
wish to take and the detailed reason for exceeding in English. Applications with a CGPA below
3.000 will NOT be accepted. Year 1 students with no GPA information will not be allowed to
exceed the course load.
Students who wish to reduce course load should submit the application for Reducing Course
Load together with an unofficial English transcript and an English study plan in the SIS system
for approval.
5. Assessment and Grade Point Average (GPA)
5.1 Outcome-based Approach
A Student shall be assessed in every course for which s/he has registered on the basis of his/her
performance in the course on the criteria as prescribed by the programme concerned.
The course grades, their standards and converted points used in reporting shall be as follows:
Grade and Standard
Sub-divisions
Converted
A
A-
B
C
D
Excellent
Very Good
Good
Fair
Pass
A
Aโ
B+
B
B-
C+
C
C-
D+
D
- 7 -
Points
4.0
3.7
3.3
3.0
2.7
2.3
2.0
1.7
1.3
1.0
SME/AA/Aug. 2024
F
DI
PA
FA
P
U
Failure
Distinction
Pass
Failure
Pass
Failure
F
0.0
Not counted in the calculation of
grade point average
Not counted in the calculation of
grade point average
The grade point average (GPA) is computed from the converted points as weighted by the number
of units of each course attempted, inclusive of courses that failed. "DI"/"PA"/"FA" or "P"/"U" grades
are for specified courses adopting distinction/pass/failure and pass/failure gradings where other
grades are not applicable.
A Student who has gained a grade of "D" or above, "DI", "PA", or "P" in a course shall earn the
unit/s of that course. All courses taken, including multiple attempts, will be counted in the GPA
calculation.
5.2 Grade Point Average (GPA)
The grade point average (GPA) is computed from the converted points as weighted by the number
of units of each course attempted, inclusive of courses failed. โPโ/โUโ and โDI/PA/FAโ grades are
for specified courses adopting a pass/fail grading basis where other grades are not applicable.
GPA =
๐๐๐๐๐๐(๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ ๐๐๐ถ๐ถ๐๐๐ถ๐ถ๐ถ๐ถ๐ก๐ก ๐๐๐ถ๐ถ๐ถ๐ถ ๐ถ๐ถโ๐ถ๐ถ ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ก๐ก๐ถ๐ถ ๐๐๐ถ๐ถ๐๐๐ถ๐ถ๐ถ๐ถร๐๐๐ถ๐ถ๐๐๐ถ๐ถ๐ก๐ก ๐ถ๐ถ๐๐ ๐ถ๐ถโ๐ถ๐ถ ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ก๐ก๐ถ๐ถ)
โข Cumulative GPA: The GPA for overall courses taken from admission to now.
โข Major GPA: The GPA for the major courses which is prescribed in the study scheme of each
๐๐๐๐๐๐ (๐๐โ๐ถ๐ถ ๐๐๐ถ๐ถ๐๐๐ถ๐ถ๐ก๐ก ๐ถ๐ถ๐๐ ๐ถ๐ถโ๐ถ๐ถ ๐ถ๐ถ๐๐๐ก๐ก๐ถ๐ถ๐ถ๐ถ ๐๐๐ถ๐ถ๐ถ๐ถ๐ถ๐ถ๐ก๐ก๐ถ๐ถ)
major program.
โข Term GPA: The GPA for the courses taken in the corresponding term.
โข Year GPA: The GPA for the courses taken in the corresponding year. It includes the summer
session of the preceding academic year (if any), Term 1๏ผand Term 2 of the current academic
year.
6. Dean's List & Academic Performance Scholarship
6.1 Dean's List
The students with a Year GPA above 3.500 (out of 4.000) and no demerit record (academic
and non-academic) are eligible to be the candidates for the Dean's List nomination. Dean's List
is a prestigious award, and you do not need to apply for it by yourself. If you are a qualified
recipient, the Dean of SME will issue you a letter of recognition and appreciation. The school
will send out an email notification to students when the hard copy of the certificate is ready for
collection.
Please refer to the policy via Log in Blackboard > SMEUG > Content > Undergraduate
Scholarships and Dean's List >Policy on Undergraduate Dean's List.
- 8 -
SME/AA/Aug. 2024
6.2 Academic Performance Scholarship
Please click the URL below for information:
https://registry.cuhk.edu.cn/sites/registry.prod.dpsite02.cuhk.edu.cn/files/2020-
12/Updated%20Policy%20on%20Undergraduate%20Scholarships.pdf
Students with a minimum year GPA of 3.500 can be the candidates for AP scholarship
nomination, which means that the Dean's List gainers will be the candidates for AP scholarship.
There is no fixed quota or percentage for each AP Scholarship level since the list is ranked from
top to bottom according to the annual budget. The students do not need to apply for the AP
scholarship alone; if the students are qualified to be the awardees, they will receive an email
notification from the school.
According to the policy, it is proposed that final-year students should not compete in the AP
Scholarship application as there is no more tuition for them to make up in the years ahead. As
the honor award, the school will issue the Dean's List Certificate for their outstanding academic
performance.
Regarding whether to give exchange/ visiting students a chance to compete for AP scholarships,
the Committee on Scholarships and Financial Aid has approved a guideline as below.
a) Exchange/ visiting students who are on one term leave would be considered for AP
scholarships by using their GPA of one regular term (summer term is not the regular term)
in CUHK(SZ).
b) For students who are absent from CUHK(SZ) for the entire academic year and therefore
without GPA from CUHK(SZ), would not be eligible for the AP scholarships. However,
as approved by the Resource Allocation Committee before, those students would still be
entitled to the grant of admission scholarships in full if applicable.
*The information is only for your reference; it could be updated and subject to revision. SME
reserves the right of final interpretation for the content and items hereinabove.
7. International Programmes and Credit Transfer
7.1 SME International Programme (3+2, 4+1, Tripartite Programmes)
Please contact smeip@cuhk.edu.cn directly if you need detailed information about 3+2/4+1/
tripartite programmes or make an appointment for a consultation.
7.2 Exchange/Visiting/Summer Programme
Please refer to the website for Office of Academic Links (OAL) https://oal.cuhk.edu.cn/en or
contact oal@cuhk.edu.cn for inquiries on Exchange/Visiting/Summer programme.
7.3 Credit Transfer
Please refer to the
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SME/AA/Aug. 2024
โข Course Equivalence Information for External Studies
โข
Information on Course and Unit Exemptions for SME Undergraduate Students
On Blackboard๏ผ
https://bb.cuhk.edu.cn/webapps/blackboard/content/listContent.jsp?course_id=_712_1&conte
nt_id=_13232_1&mode=reset for detailed information. (Navigation: SMEUG>Content>SME
Credit Transfer)
7.4 Unit Requirements and Exemption
According to Regulation 4.4 of the General Regulations Governing Undergraduate Studies,
no Student with such exemptions shall be allowed to graduate unless s/he shall have:
a) completed at least 72 units of courses at CUHK(SZ);
b) completed at least two-thirds of Major requirements at CUHK(SZ); and
c) completed at least two-thirds of Minor requirements at CUHK(SZ), if applicable.
8. Leave of Absence
8.1 Application for Leave of Absence (P.E. Class / Less than one week / More than one
week)
Students who are not able to participate in the class activity shall apply for a leave of absence with
proof documentation in the Student Affairs Management System (SAMS).
Please refer to the Leave of Absence (Student) Operation Manual on the official website of the
Registry by the following link:
https://registry.cuhk.edu.cn/sites/registry.prod.dpsite02.cuhk.edu.cn/files/inline-
files/1.%E8%AF%B7%E5%81%87%E7%AE%A1%E7%90%86%EF%BC%88%E5%AD%A6%
E7%94%9F%EF%BC%89%E6%93%8D%E4%BD%9C%E8%AF%B4%E6%98%8E.pdf
Or find the manual by logging in Blackboard > SMEUG > Content > SME Leave of Absence >
Leave of Absence (Student) Operation Manual
Please note that all classes are launched onsite from February 8th, 2023. It is to be mentioned
that time conflicts between the course/examination with personal matters (such as internship,
research project, external examination, or out-of-college training) will not be accepted as compelling
reasons for online classes. Students should make their study plans carefully.
8.2 Examination-related Applications
The exam-related applications for undergraduate examinations are processed in the Student
Information System (SIS).
a) Applications submitted by other methods will not be accepted;
b) Students should refer to the notes listed on the application page for detailed information
before making an application;
c) All supporting documents should be combined in one single file for uploading;
- 10 -
SME/AA/Aug. 2024
d) Students may track the application status at any time in the Student Information System.
Always keep an eye on the application status when it is under processing;
The operation manual for the applications in SIS is available at Blackboard > SMEUG >
Content > SME Leave of Absence > Guideline for Applications related to UG Examinations
8.2.1 Midterm Examination Application
Exam Type
่่ฏ็ฑปๅ
Midterm
Examination
Application Type
็ณ่ฏท็ฑปๅ
Absence from Non-
Centralized
Examination
Approval Procedure
ๅฎกๆนๆต็จ
Students submit the application, upload the
instructor's approval and supporting materials in
SIS โ Course Offering Schools (For archive)
ๅญฆ็ๅจ SIS ๅจ็บฟๅกซๅ็ณ่ฏท่กจๅนถไธไผ ่ๅธๅๆ
ๆไปถๅ่ฏๆๆๆ โ ๅผ่ฏพๅญฆ้ข (ๅญๆกฃ)
a) As the classes are launched onsite, in principle, the examinations should be conducted via
the usual on-site mode. Personal matters (such as internship, research project, external
examination, out-of-college training) will not be accepted as compelling reasons for online
examination.
b) Students who are not able to attend mid-term exam/test due to compelling reasons (such
as medical issues) shall apply in writing with documentary evidence at the earliest possible
instance to the course instructor(s) directly for approval.
In case of illness/injury, the application shall be accompanied by a certificate signed by a
qualified medical practitioner.
c)
d) The feasibility of the make-up exam(s) will be decided by the course instructor(s).
e) The student should submit the "Absence from Non-Centralized Examination" application
by uploading the instructor's approval and supporting documents in SIS within 5 working
days after the examination date to the school for the archive.
f) A student who is absent from any examination without permission shall be given a failure
grade in that examination.
8.2.2 Final Examination Application
Exam Type
่่ฏ็ฑปๅ
Application Type
็ณ่ฏท็ฑปๅ
Approval Procedure
ๅฎกๆนๆต็จ
- 11 -
SME/AA/Aug. 2024
Non-Centralized
Examination*
้ๅคงๅญฆ็ปไธ็ฎก็่
่ฏ
Absence from
Non-Centralized
Examination
Students submit the application, upload instructor's
approval and supporting materials โ Course
Offering Schools
ๅญฆ็ๅจ็บฟๅกซๅ็ณ่ฏท่กจๅนถไธไผ ่ๅธๅๆๆไปถๅ่ฏๆ
ๆๆ โ ๅผ่ฏพๅญฆ้ข (ๅฎกๆน)
* Non-Centralized
Examinations are
managed by the relevant
course offering schools,
including Summer
examinations and the
final examinations of
certain courses arranged
by Schools.
Centralized Final
Examination*
ๅคงๅญฆ็ปไธ็ฎก็ๆๆซ
่่ฏ
* Centralized
Examinations are
managed by the Registry
during the final exam
week for Term 1 and
Term 2; the exam
timetable will be released
on the official website of
the Registry
Absence from
Centralized
Examination
Students submit the application, upload the
instructor's approval and supporting materials โ
Course Offering Schools โ Registry Office
ๅญฆ็ๅจ็บฟๅกซๅ็ณ่ฏท่กจๅนถไธไผ ่ๅธๅๆๆไปถๅ่ฏๆ
ๆๆโๅผ่ฏพๅญฆ้ข โ ๆๅกๅค ๏ผๅฎกๆน๏ผ
a) As the classes are launched onsite, in principle, the examinations should be conducted via
the usual on-site mode. Personal matters (such as internship, research project, external
examination, out-of-college training) will not be accepted as compelling reasons for online
examination. And the online examination is no longer offered as the current policy.
b) A student who for medical or other compelling reasons is unable to sit for any final course
examination shall apply for absence from examination in writing with documentary
evidence at the earliest possible instance but in any case not later than 5 working days
after the examination concerned to course instructor(s) directly for approval.
c) The student should submit the finished application with the course instructor's approval
and supporting documents in SIS as the instruction mentioned above for further
endorsement.
- 12 -
SME/AA/Aug. 2024
d)
In case of illness/injury, the application shall be accompanied by a certificate signed by a
qualified medical practitioner.
e) Applications for Absence from Examination due to misremembering the exam time or
getting up late would not be accepted.
f) A student who is absent from any examination without permission shall be given a failure
grade in that examination.
g) The feasibility of the make-up exam(s) will be decided by the course instructor(s). The
student shall contact the course instructor and teaching assistant for the make-up
arrangement once the application is officially approved.
The make-up exams should be completed within 15 calendar days after the centralized
exam week.
h) The students who are unable to complete coursework (e.g., essays, term papers, project
reports) or who have been approved to be absent from the examination and cannot
complete the make-up examination within the 15 days after the exam week due to
compelling reasons (serious physical or psychological illness, such as a recovery after
surgery or systemic treatment, are diagnosed with valid medical certificates) will need to
apply for โIncomplete Courseworkโ. The application should be approved by the course
instructor, course offering school, and registry. If the studentโs application is successful,
an โIโ (Incomplete) will be displayed temporarily for the course on the studentโs transcript,
the student must complete the coursework at the earliest possible instance but in any case
no later than 3 months after the original deadline concerned. The โIโ grade will be
converted to a regular grade if the coursework is completed before the approved deadline;
otherwise, the course instructor will submit a grade for the student that takes into account
the absence of the coursework, or the โIโ grade will be converted to an โFโ or a โUโ
(Failure) depending on the grading basis of that course.
The Application form for Incomplete Coursework is available at :The University's Official
and
Website>Academics>Registry Office>Application>Undergraduate>Examination
Academic Honesty>Incomplete Coursework
9. Suspension of Studies
Under no circumstances shall a student be granted leave of absence for more than two years,
except for compulsory military services. Suspension can be taken by term or academic year,
and the expected graduation term will be extended accordingly if the application is approved
except for applications with the reason of exchange/visiting programme.
Students should submit the online application in SIS with detailed reasons in English together
with supporting document(s) for approval. Application with incomplete material will not be
handled. The student shall keep track of the application status from time to time when it is under
process in SIS.
- 13 -
SME/AA/Aug. 2024
Materials required for suspension:
Reason
Documents (not limited to the followings)
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
an up-to-date medical certificate signed by a qualified medical
practitioner
a personal statement and detailed study plan in English
a consent letter from parents
internship contract/agreement/appointment letter
a personal statement and detailed study plan in English
a consent letter from parents
relevant documents related to suspension reason
a personal statement and detailed study plan in English
a consent letter from parents
a meeting report with academic advisorsโ approval
registration materials of newly started businesses for
entrepreneurship activities
a personal statement and detailed study plan in English
a consent letter from parents
letter/notice on compulsory military service
a personal statement and detailed study plan in English
a consent letter from parents
admission letter/email from the external institution
Health reason
Internship
Others
Entrepreneurship
Military service
Exchange/visiting
programme
*The supporting document(s) should contain the name of the applicant and present the
veracious situation of the case. The reasons for suspension vary, and the documents of proof
are not limited to the above-mentioned types. Each application is handled case by case, and
additional material may be required when processing the application. The burden of proof for
the application lies with the applicant.
Students must complete the Clearance Procedure as introduced in the notification email when
the application is approved by the University. Otherwise, the application will not take effect in
the SIS and other relevant systems as required by the Ministry of Education.
For more information, please refer https://registry.cuhk.edu.cn/en/page/197.
10. Resumption of Study
When the suspension period is expired, the student is required to apply for resumption of study
at CUHK(SZ) so that the student status can be activated for course registration in the following
term.
Students should submit the online application in SIS with detailed reasons in English together
with supporting document(s) for approval.
- 14 -
SME/AA/Aug. 2024
Materials required for Resumption:
Reason
Health reason
Internship
Other reason
Entrepreneurship
Military service
Exchange/visiting
programme
Documents (not limited to the followings)
an up-to-date medical certificate signed by a qualified medical
practitioner
a personal statement and detailed study plan in English
a consent letter from parents (using the template provided by the
University)
internship certificate
a personal statement and detailed study plan in English
a consent letter from parents
a personal statement
a consent letter from parents
a personal statement and detailed study plan in English
a consent letter from parents
certificate on compulsory military service
a personal statement and detailed study plan in English
a consent letter from parents
admission letter/email from the external institution
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
๏
The supporting document(s) should contain the name of the applicant and present the veracious
situation of the case. The reasons for suspension vary, and the documents of proof are not
limited to the above-mentioned types. Each application is handled case by case, and additional
material may be required when processing the application. The burden of proof for the
application lies with the applicant. Application with incomplete material will not be handled.
The burden of proof for the application lies with the applicant.
11. Application for Withdrawal of Study
Student who decides to terminate study at CUHK(SZ) should submit the online application in
SIS with detailed reason in English together with supporting document(s) for approval.
Materials required for Withdrawal:
Reason
Documents (not limited to the followings)
Health reason
Continual study in
other
University/Institution
Other Reasons
๏
๏
๏
๏
๏
๏
๏
๏
an up-to-date medical certificate signed by a qualified medical
practitioner
a personal statement
a consent letter from parents
admission letter from other universities
a personal statement
a consent letter from parents
relevant documents related to withdrawal reason
a personal statement
- 15 -
SME/AA/Aug. 2024
*Application with incomplete material will not be handled.
๏
a consent letter from parents
Once the application for withdrawal is approved, the registration as a student at CUHK(SZ)
will be discontinued. The student will not receive a degree and cannot apply for reinstatement
as a student at CUHK(SZ). Therefore, it is highly suggested to consider carefully and talk to
parents about this. Students must complete the Clearance Procedure as introduced in the
notification email when the application is approved by the University. Otherwise, the
application will not take effect in SIS and other relevant systems as required by Ministry of
Education.
12. Period of Study
The normative study period for all undergraduates is four years. A student is expected to
graduate at the end of the normative study period, except for any student who has applied and
obtained approval for alteration of the period of study. The maximum study period for all
undergraduates shall be the normative study period plus two years, i.e., normally six years from
first registration, which shall include any periods of leave of absence and suspension of studies
but exclude any periods of compulsory military service as required by a Student's nation.
A Student who has reached the end of the normative period (4 years) but fails to meet any of
the requirements for graduation shall register for a further term or year or specific course/s, as
determined by the School Board and the Director of Registry Services.
12.1 Shortening Period of Study
According to Regulation 3.2 of the General Regulations Governing Undergraduate Studies,
shortening of the normative study period should be made 6 months before the last day of the
expected graduation term. No such application shall normally be accepted after the
commencement of a student's expected graduation term.
The minimum cumulative GPA for early graduation is 3.2, as set by the University.
a)
the calculation of cumulative GPA includes the final grades of the semester when the
application is made;
if there are unreleased or pending grades, a provisional approval may be given, subject to
the student's fulfillment of the minimum cumulative GPA.
For the students who apply to shorten the period of study, the student is required to submit
the online application via SIS with an unofficial English transcript and a detailed study
plan (which includes study progress of units passed and courses to be completed in the
following terms) to support that the graduation requirements are fulfilled within the
prescribed term.
๏ A student, who is approved to shorten his/her study period and can successfully graduate
by the end of the expected graduation term, shall pay the tuition fees on a pro-rata basis
- 16 -
SME/AA/Aug. 2024
b)
๏
๏
according to his/her actual study period.
If s/he fails to graduate by the end of the expected graduation term, s/he should pay the
original tuition fees for the normative study period.
12.2 Change of Expected Graduation Term
Application for change of expected graduation term is usually opened at the end of the second
last term of attendance within the normative study period. Registry Office will send out a notice
to students regarding the application period and procedure. Students who cannot fulfill the
graduation requirements within the normative study period (4 years) should submit the online
application via SIS with an unofficial English transcript and a summary of study progress at the
prescribed period according to the Registry's notice for the endorsement.
Please note that the summer term is not the regular term. The application for changing the
expected graduation term to the summer term is not admissible.
The online application for โShortening Period of Studyโ and โChange of Expected Graduation
Termโ in SIS was available from May 15th, 2024. Students who apply for Shortening or
Extending Graduation Term should log in to SIS and submit an online application via Self
Service>Personal Center>My Application>Graduation Term Change. No hard copy or email
applications will be accepted thereafter.
The operation manual of the applications is available at :The University's Official
Website>Academics>Registry Office>Application>Undergraduate>Academic Record and
Graduation
13. Study Progress Self-check
13.1 Term Audit Self-check
At the beginning of each term, students should log in to the Student Information System to
check their own study progress based on the "Requirements of University Core Course" and the
study scheme applicable for corresponding admitted year and major programmes, which are
released in the official website of Registry. (https://registry.cuhk.edu.cn/page/22 )
Please check whether you have taken and passed the required courses, which should be
completed in the previous term by following the "Recommended Course Pattern" in the study
scheme. For the required courses, please retake them timely if failed.
Please closely pay attention to the course offering term, especially for the students who have
adjusted their own study plan and did not follow the Recommended Course Pattern in the
previous term.
For students who are considering participating in any external (exchange/visiting/ summer)
- 17 -
SME/AA/Aug. 2024
programmes, it is the student's responsibility to observe the university regulations on the
minimum unit and attendance requirements, period of study, course requirements and
exemptions, and other related regulations. Please make the study plan in advance, and
understand that there is a risk of delaying graduation if you go on external programmes. Please
refer to Regulation Clause 3.3, 4.4 of "General Regulations Governing Undergraduate Studies"
(https://registry.cuhk.edu.cn/en/page/18) and relative policies on International Programmes and
Credit Transfer via Blackboard > SMEUG > Content > Credit Transfer for your information.
13.2 Graduation Audit Self-check
There are two rounds of graduation audit self-check. The prior graduation audit self-check and
final graduation audit self-check are conducted in Term 1 and Term 2 of Year 4 separately;
please pay attention to the email notification about the schedule from the school. For the
graduation audit self-check, the students should fill in the "Graduation Audit Self-check Form"
and then submit via the online graduation self-check system (https://smegasc.cuhk.edu.cn).
Please check whether you have fulfilled the requirements of University Core (36 units), Major
Required units, and Major Elective units.
Undergraduates should fulfill the requirements of the study period, university core courses, and
study scheme of the Major programme for graduation. Meanwhile, undergraduates should
complete at least 120 units before graduation. Please refer to the corresponding study scheme
of the major programme and the Clauses 3.0, 4.0, 12.0, and 13.0 of "General Regulations
Governing Undergraduate Studies" (https://registry.cuhk.edu.cn/en/page/18) for more detailed
information.
The fitness test results are included to the requirements of obtaining the Graduation Certificate,
which shall take effect from the Academic Year 2019-20.
All undergraduate students with Chinese nationality enrolled in 2021-22 and thereafter are
required to complete all Civic Education (CE) courses.
14. Academic Probation and Discontinuation of Studies
14.1 Academic Probation
๏ A student shall be put on academic probation if he/she has obtained a Term GPA below
1.5 in the preceding term.
๏ A student on academic probation shall be required to take a reduced load, and his/her
performance shall be reviewed at the end of the term in which he/she is put on probation,
at which time if he/she has obtained a Term GPA of 1.5 or above, probation shall be lifted.
Otherwise, probation shall continue to apply in his/her next term of attendance unless
he/she is required to discontinue his/her studies.
- 18 -
SME/AA/Aug. 2024
14.2 Discontinuation of Studies
A student shall be required to discontinue his/her studies at the University:
๏
if his/her grade point average in a term is below 1.0 for two consecutive terms of attendance;
or
if he/she fails in more than half of the units of courses taken in a term for two consecutive
terms of attendance; or
if s/he obtains a grade point average below 1.0 or fails in more than half of the units of
courses taken in a term unless permission to continue studies from the Major Programme
concerned is obtained; or
if he/she still fails to have probation lifted after he/she has been put on academic probation
for two consecutive terms of attendance; or
if, after two attempts, he/she still fails to meet the minimum grade required for specified
courses or pass the relevant examinations (if any) as prescribed by his/her Major
Programme, unless otherwise decided by the School Board to which he/she belongs, or
he/she is successful in obtaining a transfer to another Major Programme in the next term
of attendance; or
if he/she fails to fulfill all requirements for graduation within the years specified in the
General Regulations Governing Undergraduate Studies.
๏
๏
๏
๏
๏
For details, please refer to Section 10 of General Regulations Governing Undergraduate
Studies uploaded on: https://registry.cuhk.edu.cn/en/page/18
15. Academic Honesty
The Chinese University of Hong Kong, Shenzhen places very high importance on honesty in
academic work submitted by students and adopts a policy of zero tolerance on academic
dishonesty. While "academic dishonesty" is the overall name, there are several sub-categories
as follows:
Plagiarism
๏
๏ Undeclared multiple submission
๏ Cheating in tests and examinations
๏ All other acts of academic dishonesty
Any related offence will lead to disciplinary action, including termination of studies at the
University. Although detected cases of cheating in examinations or plagiarism are rare at the
University, everyone should make himself/herself familiar with the content of Honesty in
Academic Work: A Guide for Students and Teachers https://registry.cuhk.edu.cn/en/page/30
and thereby help avoid any practice that would not be acceptable. Students taking the chance
of cheating, impersonation fraud, and having acts of academic dishonesty, if caught, will be
prosecuted by the Disciplinary Committee subsequently.
- 19 -
SME/AA/Aug. 2024
16. Regulations and Rules
๏ General Regulations Governing Undergraduate Studies
https://registry.cuhk.edu.cn/en/page/18
๏ Rules to be Observed by Candidates at Examination Centre
https://registry.cuhk.edu.cn/en/page/255
๏ Academic Honesty
https://registry.cuhk.edu.cn/en/page/30
Please contact smeug@cuhk.edu.cn or approach the SME Undergraduate Studies Office
(TA532-534) if you need any assistance on study issues.
*The information is only for your reference; it could be updated and subject to revision. SME
reserves the right of final interpretation for the content and items hereinabove.
- 20 -
SME/AA/Aug. 2024 | ็ป็ฎกๅญฆ้ขๆๅกQA August 2024.md | {
"file_size": 49501
} | <scratchpad>
- Main topic: Academic administration guidelines and procedures for undergraduate students at The Chinese University of Hong Kong, Shenzhen (CUHK(SZ)).
- Key points:
- Overview of the curriculum structure, including core and major requirements.
- Procedures for major declaration, change of major, and minor declaration.
- Course load limits, retake policies, and GPA calculations.
- Information on academic probation, discontinuation of studies, and academic honesty.
- Details on international programs, credit transfer, and leave of absence.
- Procedures for resumption of study, withdrawal, and graduation.
- Structure: The document is organized into sections covering various aspects of academic administration, such as curriculum, major declaration, course load, assessment, and academic policies.
- Potential artifacts to ignore: Email address, page numbers, and internal links to university resources.
</scratchpad>
<final_summary>
The document provides comprehensive guidelines for undergraduate students at The Chinese University of Hong Kong, Shenzhen (CUHK(SZ)), covering academic administration procedures. It details the curriculum structure, including core and major requirements, and outlines the processes for major declaration, change of major, and minor declaration. The document also explains course load limits, retake policies, GPA calculations, and the procedures for academic probation, discontinuation of studies, and academic honesty. Additionally, it covers international programs, credit transfer, leave of absence, resumption of study, withdrawal, and graduation requirements.
</final_summary> | The document provides comprehensive guidelines for undergraduate students at The Chinese University of Hong Kong, Shenzhen (CUHK(SZ)), covering academic administration procedures. It details the curriculum structure, including core and major requirements, and outlines the processes for major declaration, change of major, and minor declaration. The document also explains course load limits, retake policies, GPA calculations, and the procedures for academic probation, discontinuation of studies, and academic honesty. Additionally, it covers international programs, credit transfer, leave of absence, resumption of study, withdrawal, and graduation requirements. | Qwen/Qwen2.5-72B-Instruct | [
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